Accounts Payable & Payroll Specialist
4.
0 Vineland, NJ Vineland, NJ $22 an hour $22 an hour POSITION SUMMARY This position supports the work of the Y, a leading nonprofit committed to strengthening community through youth development, healthy living and social responsibility.
Through the direction of the Director of Finance, the Accounts Payable and Payroll Specialist is responsible for all aspects of Accounts Payable, providing support for the accounting activities of the Director of Finance in order to ensure timely closing of books on a monthly basis, daily reconciliation of cash, and the timely processing of payroll and all responsibilities associated with payroll tasks.
ESSENTIAL FUNCTIONS Reconcile previous day's receipts and prepare deposit for delivery to the bank Oversee the preparation of purchase orders to enter into the accounting system while checking for accuracy and correct coding, etc.
Oversee staff is in compliance with purchase order procedures Accurately batch and process invoices, prepare checks, and maintain related reports Organizing and maintains records in the accounts payable files General office responsibilities including but not limited to filing, composing emails and/or letters, organization of files, ordering of office supplies Prepare and book certain standard recurring journal entries necessary to facilitate timely closing of the books such as payroll and other entries as needed Log daily receipts in the designated program Reconciliation of special purpose accounts such as Capital, Club, and Grant accounts Closely monitor accounts (i.
e.
office supplies) with term payments to avoid credit holds and late payments Examine and research vendor invoices and prices to ensure the best price and quality for financial responsibility Work closely and diligently with vendors in maintaining an agreeable payment schedule where necessary Monitor Third Party monies such as childcare and camp, work in collaboration with Child Care Financial Service Coordinator Membership Credit Card/ Bank Drafting Internal Controls for overdraft/rejection Monitor the Food Program and Food Program payments Create and execute Excel Spreadsheets Timely processing of payroll through the designated payroll system Work with the Management staff to ensure timely processing of each department's timecards to ensure timely processing of the overall company payroll Work in conjunction with Human Resources as needed for payroll processes such as mandatory deductions and paperwork i.
e child support Performs other duties as assigned.
Qualifications:
Required Associates Degree in a business related major or High School diploma or equivalent with a minimum of 3 years of experience in a business office working with Accounts Payable Excellent written and verbal communication skills Have or obtain within 60 days of hire CPR/AED/First Aid certification Proficient in all standard business software as well as Microsoft products Knowledge of and previous experience with general accounting procedures and practices Able to work with minimal supervision and make sound judgements Experience with basic payroll procedures and practices Have excellent customer service skills and be able to work with a diverse group of people Ability to work with integrity, discretion, confidentiality, and a professional approach.
WORK ENVIRONMENT & PHYSICAL DEMANDS:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to use a computer for extended periods of time and be able to communicate using a computer and phone/smart device.
The employee frequently is required to sit and reach, and must be able to move around the work environment.
The employee must occasionally lift and/or move up to 50 pounds.
Must be able to see, hear, speak, and touch Specific vision abilities required by this job include close vision, distance vision, and the ability to adjust.
The noise level in the work environment is usually moderate.
Reconcile previous day's receipts and prepare deposit for delivery to the bank Oversee the preparation of purchase orders to enter into the accounting system while checking for accuracy and correct coding, etc.
Oversee staff is in compliance with purchase order procedures Accurately batch and process invoices, prepare checks, and maintain related reports Organizing and maintains records in the accounts payable files General office responsibilities including but not limited to filing, composing emails and/or letters, organization of files, ordering of office supplies Prepare and book certain standard recurring journal entries necessary to facilitate timely closing of the books such as payroll and other entries as needed Log daily receipts in the designated program Reconciliation of special purpose accounts such as Capital, Club, and Grant accounts Closely monitor accounts (i.
e.
office supplies) with term payments to avoid credit holds and late payments Examine and research vendor invoices and prices to ensure the best price and quality for financial responsibility Work closely and diligently with vendors in maintaining an agreeable payment schedule where necessary Monitor Third Party monies such as childcare and camp, work in collaboration with Child Care Financial Service Coordinator Membership Credit Card/ Bank Drafting Internal Controls for overdraft/rejection Monitor the Food Program and Food Program payments Create and execute Excel Spreadsheets Timely processing of payroll through the designated payroll system Work with the Management staff to ensure timely processing of each department's timecards to ensure timely processing of the overall company payroll Work in conjunction with Human Resources as needed for payroll processes such as mandatory deductions and paperwork i.
e child support Performs other duties as assigned.
Required Associates Degree in a business related major or High School diploma or equivalent with a minimum of 3 years of experience in a business office working with Accounts Payable Excellent written and verbal communication skills Have or obtain within 60 days of hire CPR/AED/First Aid certification Proficient in all standard business software as well as Microsoft products Knowledge of and previous experience with general accounting procedures and practices Able to work with minimal supervision and make sound judgements Experience with basic payroll procedures and practices Have excellent customer service skills and be able to work with a diverse group of people Ability to work with integrity, discretion, confidentiality, and a professional approach.
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to use a computer for extended periods of time and be able to communicate using a computer and phone/smart device.
The employee frequently is required to sit and reach, and must be able to move around the work environment.
The employee must occasionally lift and/or move up to 50 pounds.
Must be able to see, hear, speak, and touch Specific vision abilities required by this job include close vision, distance vision, and the ability to adjust.
The noise level in the work environment is usually moderate.
.
Estimated Salary: $20 to $28 per hour based on qualifications.
0 Vineland, NJ Vineland, NJ $22 an hour $22 an hour POSITION SUMMARY This position supports the work of the Y, a leading nonprofit committed to strengthening community through youth development, healthy living and social responsibility.
Through the direction of the Director of Finance, the Accounts Payable and Payroll Specialist is responsible for all aspects of Accounts Payable, providing support for the accounting activities of the Director of Finance in order to ensure timely closing of books on a monthly basis, daily reconciliation of cash, and the timely processing of payroll and all responsibilities associated with payroll tasks.
ESSENTIAL FUNCTIONS Reconcile previous day's receipts and prepare deposit for delivery to the bank Oversee the preparation of purchase orders to enter into the accounting system while checking for accuracy and correct coding, etc.
Oversee staff is in compliance with purchase order procedures Accurately batch and process invoices, prepare checks, and maintain related reports Organizing and maintains records in the accounts payable files General office responsibilities including but not limited to filing, composing emails and/or letters, organization of files, ordering of office supplies Prepare and book certain standard recurring journal entries necessary to facilitate timely closing of the books such as payroll and other entries as needed Log daily receipts in the designated program Reconciliation of special purpose accounts such as Capital, Club, and Grant accounts Closely monitor accounts (i.
e.
office supplies) with term payments to avoid credit holds and late payments Examine and research vendor invoices and prices to ensure the best price and quality for financial responsibility Work closely and diligently with vendors in maintaining an agreeable payment schedule where necessary Monitor Third Party monies such as childcare and camp, work in collaboration with Child Care Financial Service Coordinator Membership Credit Card/ Bank Drafting Internal Controls for overdraft/rejection Monitor the Food Program and Food Program payments Create and execute Excel Spreadsheets Timely processing of payroll through the designated payroll system Work with the Management staff to ensure timely processing of each department's timecards to ensure timely processing of the overall company payroll Work in conjunction with Human Resources as needed for payroll processes such as mandatory deductions and paperwork i.
e child support Performs other duties as assigned.
Qualifications:
Required Associates Degree in a business related major or High School diploma or equivalent with a minimum of 3 years of experience in a business office working with Accounts Payable Excellent written and verbal communication skills Have or obtain within 60 days of hire CPR/AED/First Aid certification Proficient in all standard business software as well as Microsoft products Knowledge of and previous experience with general accounting procedures and practices Able to work with minimal supervision and make sound judgements Experience with basic payroll procedures and practices Have excellent customer service skills and be able to work with a diverse group of people Ability to work with integrity, discretion, confidentiality, and a professional approach.
WORK ENVIRONMENT & PHYSICAL DEMANDS:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to use a computer for extended periods of time and be able to communicate using a computer and phone/smart device.
The employee frequently is required to sit and reach, and must be able to move around the work environment.
The employee must occasionally lift and/or move up to 50 pounds.
Must be able to see, hear, speak, and touch Specific vision abilities required by this job include close vision, distance vision, and the ability to adjust.
The noise level in the work environment is usually moderate.
Reconcile previous day's receipts and prepare deposit for delivery to the bank Oversee the preparation of purchase orders to enter into the accounting system while checking for accuracy and correct coding, etc.
Oversee staff is in compliance with purchase order procedures Accurately batch and process invoices, prepare checks, and maintain related reports Organizing and maintains records in the accounts payable files General office responsibilities including but not limited to filing, composing emails and/or letters, organization of files, ordering of office supplies Prepare and book certain standard recurring journal entries necessary to facilitate timely closing of the books such as payroll and other entries as needed Log daily receipts in the designated program Reconciliation of special purpose accounts such as Capital, Club, and Grant accounts Closely monitor accounts (i.
e.
office supplies) with term payments to avoid credit holds and late payments Examine and research vendor invoices and prices to ensure the best price and quality for financial responsibility Work closely and diligently with vendors in maintaining an agreeable payment schedule where necessary Monitor Third Party monies such as childcare and camp, work in collaboration with Child Care Financial Service Coordinator Membership Credit Card/ Bank Drafting Internal Controls for overdraft/rejection Monitor the Food Program and Food Program payments Create and execute Excel Spreadsheets Timely processing of payroll through the designated payroll system Work with the Management staff to ensure timely processing of each department's timecards to ensure timely processing of the overall company payroll Work in conjunction with Human Resources as needed for payroll processes such as mandatory deductions and paperwork i.
e child support Performs other duties as assigned.
Required Associates Degree in a business related major or High School diploma or equivalent with a minimum of 3 years of experience in a business office working with Accounts Payable Excellent written and verbal communication skills Have or obtain within 60 days of hire CPR/AED/First Aid certification Proficient in all standard business software as well as Microsoft products Knowledge of and previous experience with general accounting procedures and practices Able to work with minimal supervision and make sound judgements Experience with basic payroll procedures and practices Have excellent customer service skills and be able to work with a diverse group of people Ability to work with integrity, discretion, confidentiality, and a professional approach.
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to use a computer for extended periods of time and be able to communicate using a computer and phone/smart device.
The employee frequently is required to sit and reach, and must be able to move around the work environment.
The employee must occasionally lift and/or move up to 50 pounds.
Must be able to see, hear, speak, and touch Specific vision abilities required by this job include close vision, distance vision, and the ability to adjust.
The noise level in the work environment is usually moderate.
.
Estimated Salary: $20 to $28 per hour based on qualifications.
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